How to Open a Coffee Shop in the UK (Step-by-Step)

Published on

Last updated on

 

Dreaming of opening a coffee shop in the UK? You're not alone. The coffee scene here is thriving, and with the right plan, you can turn your passion into a profitable venture.

However, while the idea may sound exciting, there’s more to running a successful café than just brewing great espresso. Fortunately, we’re here to help—free of charge. So, if you’re unsure where to begin, just reach out.

In the meantime, here’s your step-by-step guide.

1. To Begin With, Research the Market

Before jumping in, it’s important to understand your local market. Who are your ideal customers—commuters, students, remote workers?

Start by exploring other cafés nearby. What’s on their menu? How are their prices? More importantly, are they using a table booking system or a table management system to handle customer flow?

Additionally, use tools like Statista to get a broader picture of industry trends. Understanding both the local and national market helps you make smarter decisions from day one.

2. Next, Create a Simple Business Plan

After gaining market insights, it’s time to outline your business plan. Although it doesn’t need to be overly detailed, it should include:

  • What you plan to offer

  • Your target customer base

  • Price points and product margins

  • Estimated startup costs and income

  • Marketing ideas and operational plans

Furthermore, think about integrating tools like a table management software or EPOS booking system. These systems streamline bookings, service, and payments—especially during peak hours.

👉 For a head start, use this free Gov.uk business plan template.

3. Then, Choose the Right Location

Once your plan is set, your next priority is location. Ideally, look for areas with consistent foot traffic—such as city centres, near universities, or close to transport hubs.

In addition, consider the layout. Is there enough space for seating? Can the flow support a busy crowd? If not, a table management system can help optimize the space by tracking seating and reservations in real time.

To compare potential sites, check listings on Rightmove Commercial.

4. Afterwards, Sort Out Legal Requirements

Before opening your doors, you must handle the legal side. This includes several steps:

  • Register your business with HMRC

  • Apply for food business approval (at least 28 days in advance)

  • Check whether you need licenses—for music, alcohol, or outdoor seating

  • Get business insurance to protect your staff, property, and customers

Meanwhile, it’s also wise to set up your EPOS booking system early. This ensures smooth transactions, detailed sales tracking, and easier compliance with tax reporting.

5. Simultaneously, Focus on Design and Layout

Now comes the creative part—designing your café space. Of course, it should feel inviting and reflect your brand, but functionality is equally important.

Ensure the layout allows guests to move around comfortably. In fact, combining great design with a table management software solution can improve both customer experience and team efficiency.

Looking for design inspiration? Visit Dezeen’s coffee shop gallery.

6. At the Same Time, Plan Your Menu and Choose Suppliers

While working on the space, start developing your menu. What type of food and drinks will you offer? Will you cater to specific dietary needs or focus on premium blends?

Then, connect with quality suppliers. A few trusted UK options include:

At this stage, link your menu to your EPOS booking system. This helps your staff process orders faster and more accurately—even during busy periods.

7. Finally, Promote Your Grand Opening

Now that you’re almost ready, it's time to generate buzz. Marketing doesn’t have to be expensive—it just needs to be strategic.

For example, build excitement on social media. You could also offer free samples, partner with local influencers, or launch with an exclusive deal. On top of that, allow online reservations via your table booking system to avoid long queues on opening day.

Still not sure how to promote? Startups.co.uk offers some great marketing tips for new businesses.

💬 And don’t forget—we’re here to help, totally free. Whether it’s setting up your systems or shaping your launch plan, feel free to reach out anytime.

In Conclusion

All in all, opening a coffee shop in the UK is an exciting opportunity. Although it may seem overwhelming at first, having the right tools—such as a table booking system, EPOS booking system, and table management software—can make everything much smoother.

Most importantly, remember that you don’t have to do it alone. We’re happy to help you every step of the way, and we won’t charge you a penny. Just contact us, and we’ll help you get set up with confidence.